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Staff Openings: Business Development Budget Analyst


Position Title: Budget Analyst
Classification: Program Officer
Department: Business Development
Immediate Supervisor: Director, Business Development
Salary: Commensurate with qualifications and experience
Start Date: As soon as possible

Position Summary

The Budget Analyst supports Headquarters and Field Office business development efforts, with a particular focus on proposal budgeting. S/he takes the lead on formulating budgets for Headquarters-driven proposals, supports and reviews the proposal budgeting efforts of Field Office staff, drafts budget notes and other narrative budget text and appendices as needed, and assists Headquarters staff with budgeting issues/revisions for ongoing projects. S/he develops recordkeeping systems and analyzes and maintains BizDev department statistics. S/he reports to the Director of Business Development.

Description of Responsibilities

  • As part of the Business Development team, review relevant solicitations released by U.S. government agencies and international donors and identify and track proposal budget and other financial compliance issues.
  • Building on identified opportunities and donor interest, contribute to the preparation of solicitation responses by developing accurate and responsive proposal budgets that conform to donor and AMIDEAST accounting requirements. This includes: developing or customizing budget templates; pricing/researching costs; budget design and preparation; coordinating with appropriate Field Offices, Headquarters staff, consultants, and partners to ensure pricing and staffing are compliant with the RFP and in line with the technical approach; drafting budget notes/explanations of costs; and ensuring that the final budget component forms a sound, complete, and accurate part of the entire proposal submission.
  • Work with partners (primes or subcontractors) to provide donors with compliant and winning budgets. Develop budget templates and instructions for subcontractors and work with subcontractor business development/budget personnel to obtain subcontractor inputs for AMIDEAST prime submissions. Prepare and provide timely budget information as requested by prime partners.
  • Review Field Office budgets for accuracy and compliance, and monitor them through the Headquarters approval process.
  • Provide assistance to AMIDEAST staff managing ongoing projects with project renewal budgets and/or donor requests for budget reformulations or reprogramming.
  • Develop and maintain systems to track Business Development statistics such as capture rates, staffing data, etc.
  • Assist with staff development of the Business Development Department by sharing knowledge and skills through cross-training and collaboration.
  • Remain current on changes in the industry – particularly FAR and AIDAR and other budgeting/contracting rules and regulations – through publications and continuing education.
  • Project a qualified appearance and cooperative attitude, and maintain high ethical standards of confidentiality in representing AMIDEAST to ensure professional representation at all times.
  • Handle other special duties, projects and responsibilities as required.

Qualifications

Required:

  • Bachelor’s degree in relevant field
  • 3-5 years experience working in budget/spreadsheet applications and analysis
  • 3-5 years experience in international development assistance program development (may be concurrent with preceding item)
  • Demonstrated knowledge of USAID and/or Department of State project/contract/grant administration regulations and procedures
  • Experience responding to USAID and Department of State solicitations
  • Strong communication and organizational skills; attention to detail
  • Ability to work within deadlines and frequently shifting priorities
  • Advanced knowledge of Microsoft Excel, with additional skills/experience with Microsoft Office software applications, such as Word and PowerPoint.

Preferred:

  • Master’s degree in relevant field
  • Study or work experience in the Middle East/North Africa
  • Work experience in a non-profit organization or for-profit company with international or Middle East portfolio
  • Knowledge/experience in any of the fields/sectors that comprise AMIDEAST’s core lines of business, including: participant training, scholarship administration, advising & testing, English language training, and institutional development
  • Arabic and/or French language skills

Physical Requirements

This position requires sitting (65%), standing (25%), and walking (15%). Some additional physical requirements are as follows:

  • Ability to lift 20-25 pounds
  • Computer responsibilities involving extensive use of keyboard, mouse and monitor
  • Hours in excess of 40 per week may occasionally be required
  • Use of telephone and other standard office equipment


Understanding

This position description is not intended to be all-inclusive, and the incumbent will perform other reasonable business-related duties as assigned by the immediate supervisor and other managers when necessary. AMIDEAST reserves the right to change duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.


TO APPLY: Please send cover letter with salary history and resume to Human Resources, AMIDEAST, 1730 M Street, N.W., Suite 1100, Washington, D.C. 20036; fax to 202-776-7090, or e-mail to personnel@amideast.org (please include position title in the subject line). No phone calls please.


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